How should changes to the original scope of work in a contract be addressed?

Addressing changes to the original scope of work in a contract is best accomplished through a written change order. This method ensures that all parties involved have a clear, documented understanding of the modifications being made to the contract. A written change order serves several important purposes: it provides a formal record of the changes, allows for the proper assessment of the impact on costs and timelines, and helps prevent disputes that may arise from misunderstandings.

In construction and other contractual agreements, relying solely on verbal agreements can lead to miscommunication and a lack of accountability, as this method does not provide a tangible record of what was agreed upon. Modifying the contract without notice can cause legal issues and disputes, as one party may not be aware of the changes. Lastly, creating a new contract for every change can be inefficient and unnecessary; the change order approach allows for flexibility while maintaining the original contract's integrity.

By adhering to formal procedures like a written change order, businesses ensure clarity, maintain professional standards, and protect their legal standing.